Hazard report form for construction sites
Short answer
A construction hazard form needs to say which trade, which level and who controls the area today, because a building site changes every week. This page lists the fields that matter, with a free PDF and Word template. You can also fill the same fields by voice, with a photo and GPS.
What goes wrong in construction
A building site rewrites itself. The edge rail that was there on Monday has been pulled for a panel by Wednesday, and the next trade was never told. A form for this work needs to cope with many trades, one principal contractor and a floor plan that moves.
- Edge protection pulled for a crane lift and not put back
- Penetrations and floor holes with no cover or marking
- Trenches and excavations close to a boundary or a footing
- Loads swung over a trade working below
- Temporary power boards and leads across wet floors
- Formwork and propping left standing overnight
Fields that earn their place on a construction form
These are the fields a supervisor ends up chasing by phone when they’re missing. Put them on the form and nobody needs to ring back.
- Trade or subcontractor who was working there
- Level, grid line or zone, as named on the drawings
- Who controls that area today: the principal contractor or a trade
- Work going on nearby when you saw it
- Permit or SWMS in play, such as a lift, hot work or a penetration
- Barrier or tag you put up, and who agreed to keep it there
On paper and by voice
It’s ten to seven. The formwork crew has pulled the edge rail on level 3 to land a panel and gone to smoko. You’re the sparky walking past with a coil of cable. On paper you’d find the site office and the right form, and by then the crane’s picking again. By voice you say “level 3, north edge, rail’s off, nobody here”, take one photo and keep walking.
Where Haznote fits
Haznote files the report against the site and the zone, with the photo and the GPS point attached. The AI drafts a description and a suggested priority, and the supervisor reads it beside your own words. A manager confirms the category and decides who fixes it.
Download the form.
A free example to print or edit. It’s general information, not legal advice, and it asks for no email.
Plain answers.
Who fills in a hazard form on a construction site?
Anyone on site. Labourers, subbies and visitors see things the supervisor doesn’t, so a form just the supervisor can use misses most of them.
One form for every trade?
One form with a trade field. It lets the manager sort reports by who fixes them.
Is a photo enough?
A photo shows what it is. It doesn’t say where or when. Add the level, the zone and the time.
Where this comes from.
This page describes how Haznote works. It makes no claims about the law, so it cites no regulator.
Report a construction hazard by voice. A manager confirms it.
Run it on one site and see the first report land in the manager’s list.