Confidential hazard reporting that skips the site manager

Who this is for

Some reports can’t go through the site manager. Bullying by a supervisor. Harassment. Being told to ignore a hazard. If every report lands with the site manager, those workers have one choice, and it’s to say nothing. A confidential channel gives them another.

How it routes

• The worker marks the report confidential
• It goes to the company’s confidential contact, not into the site manager’s list
• That contact is the company’s appointed Representative if there is one, otherwise an Admin
• If a report concerns the Admin and the company has no Representative, it is held sealed until one is appointed

An Admin can generate the confidential PDF, and it carries a strictly confidential watermark on every page. Admins also get a separate confidential register PDF. The main use is reports about psychosocial hazards, which is why the psychosocial guides on this site point here.

Anonymity

Anonymous reporting is a setting for each site and is off by default. Where a site allows it, a worker can choose to send a report anonymously, which hides their name from the manager where possible. It’s best-effort, not absolute. The voice recording, photos, location and unusual circumstances can still identify someone, so the app says so next to the choice. Either way the record is kept and never deleted.

Limits, stated plainly

A confidential channel controls who sees the report. It doesn’t change what the law says about it. An Admin works at the same company, which is why reports go to an appointed Representative when the company has one. But the company names the Representative, so that isn’t independent of the employer either. Anonymous reports, where a site allows them, are harder to follow up. And Haznote doesn’t replace an external complaint to a regulator or a tribunal.